Skyland Church Communications Committee (SCCC)

Minutes

February 21, 2006

Attending: Larry Lopp, Nancy Jo Lopp, John Wetherill, Gina Wetherill, Jack Wetherill and Terry Clark.

The meeting was held at 6:30PM in the Lopp home and opened with an excellent dinner prepared by Nancy Jo. A photo was taken of the SCCC members for Skyland website posting.

Business:

Minutes Posting on the Skyland website -

John did a walk-through demonstration of the new minutes posting area on the church website. The following discussion took place after viewing the demo:

1. The posted minutes need to include embedded links to other documents and files that are also posted (by-laws, budgets, etc.) for easy navigation and reference. John will do this.

2. Motions made at meetings need to be highlighted for quick reference. John will create a new field on the minutes posting form for motions. Terry will do a minutes “template�? for members to follow when writing up committee minutes. The template will transfer easily to the minutes posting form and make them easier to post. A common template for minutes will also help people to quickly and efficiently get information from them.

3. Minutes should clearly report dates for events that can then be easily transferred to the general calendar.

4. Committees need to be encouraged to use the minutes posting form and ask their members to go to the website to view the minutes rather than have someone e-mail minutes to each member of a committee.

5. Committees need to create and forward to John a list of names of those people on a committee who need hardcopies of minutes because they do not access a computer.

6. Committees need to identify their posting designate to John so we can issue passwords and do the small amount of training necessary for the designate to use the minutes posting form.

John was thanked and congratulated for the excellent work he has done very quickly to assist in our goal of enhanced church communications via the Skyland website.

Calendar Maintenance -

Gina will work with Larry to input calendar dates. All tasks and activities must have identified owners who will be our authoritative source. Action Item: This should be completed within one month.

Data Information Card –

John is working on spec’ing out what information about members we need to put in our church database. We will have an information card for members to fill out. Besides name, address, phone, e-mail, etc., what other information would people like to collect that will be helpful for all of us? Committees will be asked to discuss this among themselves and think about what information they would like to see collected on the card.

Next Meeting:

Due to lack of time two agenda topics were pushed to the March meeting and will be discussed at that time. They are 1) Training and 2) No Member Left Out.

The meeting was adjourned at 8:15.

Respectfully Submitted,

Terry Clark

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