The meeting was called to order at 11:44 am.

Stephen Glauz-Todrank gave an opening prayer.

Minutes of the budget meeting were approved pending corrections, which may be submitted later.

Larry Cooke thanked all who have participated throughout the year, including chairpersons and committee members. Brian Wood thanked the trustees for their participation.

Treasurer’s Report: Gerry Alonzo summarized the content of the report and gave some clarification in response to questions.

Business

Larry Cooke directed our attention to the two motions on the back of the Annual Report. The first was to approve the slate of nominations. Larry reviewed the positions, which were still not filled in on the list: Alternate Delegate, Future Harvest Festival Chairman, and a space on the Board of Religious Education. Jan Swain asked about the duties of the Alternate Delegate. Larry explained that the Delegates attend the annual conference meeting at Asilomar, and they may also attend Ecclesiastical Councils when people are up for installation. Alternates attend when the delegates can’t attend. Jan volunteered for the position and her name was added to the slate. Larry explained that the Future Harvest Festival Chairman acts as a helper in the first year and then becomes the Present Chairman in the second year. In the third year the previous year’s chair asks as an advisor to the Present Chairman. Terry Leary volunteered to be put on the slate for future Harvest Festival Chairman. Brendan Pratt’s name was placed in nomination for the space on the Board of Religious Education. Larry Cooke explained the format of the slate of nominations. The names which are underlined are the nominees for this year. Larry Cooke drafted the motion that the proposed slate of nominated candidates be elected. Holly Reed seconded it. The motion was passed.

The second motion for consideration was to direct the Trustees to proceed with the church remodel projects with the following priority: 1. Kitchen 2. The Bathrooms 3. Fire Protection.

Storage and accessibility will be considered in each part of the remodel as needed. Trustees will encourage participation by the congregation in planning and execution of the projects and will only use funds in their existing budget or from fund raising events specifically held for remodeling or funds made available by future donations or budgets. The Trustees will not borrow funds without congregational approval. The motion is intended to delegate authority to the Trustees to proceed with the understanding that they will seek seek congregational feedback. There was a discussion of the proposal, and how feedback would be given to the Trustees. Feedback would be requested by the trustees for each section of the project. Information about options will be distributed via e-mail, the newsletter or the web site and the congregation will be able to respond. However, the final decision would be made by the Trustees, in order to facilitate moving forward with the project.

The motion was made by Larry Cooke, and seconded by Janis Smith. It was passed.

The meeting was adjourned at 12:19 p.m.

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