The meeting was called to order by Mary Ellen

Devotional was read by Nancy Jo

Minutes of the November 15, 2011 meeting were approved.

Gerry reported on the financial status of the church. Although our income is below budget, we have been able to hold expenses down keeping a stable balance.

Mary Ellen gave the status of the nomination process because Don Law was not able to attend the meeting. Most of the slots are filled with a few exceptions.

Gerry made a motion to accept the slate presented with the addition of Larry Cooke as auditor, Jackie Seymour on BCS, John Heyes as Council Clerk, and with the approval of adding Jeremy Cole as a deacon and Anne Baier on the Religious Ed board if they agree. Larry Lopp seconded and the motion passed unanimously.

The annual meeting will be held after church on January 29th 2012. John Gaffney will compile and provide 10 copies of the committees’ and boards’ reports. Gerry Alonzo will provide 10 copies of the nomination slate for the various boards and committees.

The procedure for the annual meeting will be as follows:

Mary Ellen will call the meeting to order.

Stephen will give the opening prayer.

Jackie will explain that at the last annual meeting our current budget was approved. There were no minutes recorded for that meeting.

Gerry will give the Financial Report.

The nomination slate will be proposed and voted on.

Other business will be discussed led by Stephen and Mary Ellen –

• goal setting and planning,

• a proposal to continue the last budget forward for another 12 months allowing the various boards and committees an opportunity to make modifications as well as individuals to modify the amount of their pledges

• utilize the energy and effort saved by the above to develop and implement goals

The meeting will be closed with a prayer led by Stephen.

Goal setting effort was discussed. Mary Ellen, Larry Cooke and Stephen will meet together to develop goals on Feb.19th and 26th. Larry Lopp suggested the committee might want to take a week off in-between the two meeting to gather information and/or to let ideas percolate. Stephen said they would have to discuss with Larry Cooke to see if he would be available.

Stephen will write an article for the newsletter and discuss at the annual meeting the goal setting and planning effort.

Nancy Jo moved that we approve the goal setting and planning activity. The motion carried with no dissents.

Larry moved that we de-emphasize the budget effort but proposing to the members that we continue last years budget with opportunity for modification as proposed by committees/boards and that we use the time and effort toward goal planning and setting. This motions was approved unanimously.

Lou reported on the status of the building permit process. Our plans were approved on Dec. 19. On January 5th we were issued a permit and assigned an inspector. We agreed to have paper work completed by March 5th with the understanding that we could apply for and receive an extension. The extension has been applied for. By January 5th 2013 all the work must be done and approved. Lou and the trustees are requesting 3 competitive bids for the work. They would prefer to hire a local contractor.

Larry Lopp presented the work he has been doing for the last three years with the mountain community in which our church and most of its members reside. Larry requested the use of our church’s database to connect to many of the community for the purpose of distributing information and other needs. Larry said that requesting individual email addresses and other information was expensive and time consuming for an effort that he felt would be benefit all the community. Jackie said that she understood that information given for use in a database was an agreement between the person and the organization receiving the info and that it would not be given out to other organizations. Larry said that if people are asked if they will allow their information to be used they tend to refuse in spite of the fact that it is to their benefit. Lou suggested that there be a limitation on the database use to those that lived in 95033 zip code area. He also suggested that people be given the opportunity to opt out (information would be used unless people replied to an email sent to them that they did not want their information given out). A motion was made that an email blast be sent to those in the 95033 area describing the community alliance and letting them know that their information in the church database would be used unless they opted out by replying to the email. The motion was approved.

Stephen led the council in a closing prayer.

The next meeting will be held on February 21st.

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