SKYLAND CHURCH TRUSTEES MEETING

Home of Brian Wood April 9th, 2007 7:00 PM

formal TRUSTEE MEETING was opened with:

Old Business:

Chairs:

Jim Bowen brought a sample chair from Palace Office Supply in Santa Cruz for a possible replacement for the existing chairs in Whitaker Hall. The chairs come in boxes of 4 and run about $88 per box. He recommended a vertical storage rack that is capable of holding 84 chairs, these run about $ 500+ per rack.

We would need to pick up the chairs and rack in Santa Cruz at Palace Warehouse. We voted to purchase 60 chairs and a rack as soon as funds were found. The sample chair was to be returned on April 10th. We still need some indication from the fire marshal as to what the maximum setting capacity of Whitaker Hall is?

Fire protection;

Fern Thompson discussed the following;

The fire marshal needs to approve the location of the fire hydrant and then Brook will dig the trench for the pipe leading to the tank. We plan to have posts to protect the hydrant from errant cars. Funds are already allocated for this job. Installation will be in a few weeks when Brook returns from a trip.

Bathrooms:

Patricia Wood has the responsibility to supply recommendations on the completion of this project. Installation of a safety bar is needed in the ladies bathroom as soon as possible. It was thought we could put a urinal in the Men’s/handicapped bathroom by moving some things around. We need to increase the drain in the floor to 6 inches and raise the level of the concrete floor. We also need to discuss the access problem with regard to the bathrooms.

Not included in the bathroom project is the addition of an outside drain from the northwest corner of Whitaker out towards the adjacent property.

Handicap Access:

Handicap Access to lower level of Whitaker Hall is an issue that should be looked at in addition to access to the bathrooms.

One quote for a outdoor wheelchair elevator was $10k, where the vendor would not install it, and offered no warranty. Additional quotes and/or ideas will be needed here.

Pledge Drive:

Gerry reported that we have 39 pledges for $96,165 (83% of target). It was determined we needed a list of those who gave last year who have not pledged so far this year. We would contact these people to see if they would pledge this year or not.

Bell tower door:

Fern indicated the door has been purchased and Wes has painted the door. John will install the door in the next few weeks.

Harvest Festival:

Larry Lopp discussed the idea of tents and structures, either rented or borrowed, to go in the parking lot to expedite the sorting process. This would allow better utilization of the garage for storage of banners, signs, etc. for all church functions. It was agreed that this would be a good idea.

Jim will work with Larry to get information back to the Trustees on the type of structure and costs.

In addition, we discussed the need to not burden Margretta with having to loan her truck for junk disposal at the end of Harvest. We will make a concerted effort to donate, or give away, as much unsold merchandise as possible and then truck the rest in our own trucks.

Finally, since we seem to be a magnet for theft we should put a lock on the attic door. Also, we may need to increase the security of the rear window of the shed before HF.

It has been decided, by the Women’s Group, to have some clothing for sale at the Harvest Festival this year.

The volunteer sign up effort is almost complete with most Captains/ leaders already signed up.

Priorities:

Since we have an abundance of projects we decided the priorities, for the moment, should be:

1)…Fire protection

2)…Handicapped bathrooms & handicap access

3)…Concrete walks, etc.

(PS: At one of the previous congregational meetings (Jan 2004 or 2005) the congregation approved 3 major projects: 1)Kitchen remodel 2) Handicap access and 3) Fire protection. Also it was noted during that meeting that each of these projects could proceed as funds became available for each.) bw

Water pump:

The water pump downstairs needs to be fixed. The Trustees allocated up to $500 to repair it. Wes explained that the continuous placing of thick material in the drain causes the pump to jam and eventually this leads to pump failure. In spite of signs and warnings stuff is thrown down the sink that causes failure. We will add signs again, but… hope it does not happen again.

Fire extinguishers:

There was discussion of how to keep the fire extinguishers maintained. Brian mentioned that we could get a $30 per month service to do this. The decision was made not to employ an outside service, but to do it ourselves.

Treasurers Report:

The Treasurer’s Report was given by Gerry. It stated the pledges were about on the budget forecast. The overall year to date numbers indicates that the income is close to budget YTD and expenses were $1,503 less than budget YTD. The overall performance to date is $ $1,572 ahead as of end of Mar.2007.

Closing prayer and the meeting adjourned at 9:30 P.M.

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