SKYLAND CHURCH TRUSTEES MEETING

Home of Pippa Siersema March 8th, 2007 7:00 PM

The formal TRUSTEE MEETING was opened with:

A nomination and second to elect Brian Wood as Chairman of the Trustees passed unanimously. Bob Fohl, our new Trustee, was welcomed by the Trustees.

Brian asked the Trustees to suggest topics for discussion. The following is a listing of those subjects:

Fern: Fire hydrant, $100 food gift

Wes: Door on the bell tower

Jim: Chairs for Whitaker, Fee for hall rental and

Harvest Festival

Gerry: Pledge drive letter, spring clean-up

Pippa: Outside beautification

Description of the outside beautification project was discussed by Pippa.

It would consist of the following:

1)…Stucco and paint the bell tower base

2)…Blacktop up to the tower with two bushes either side of the stairs

3)…Build retaining wall and fence in area to house the propane tank and the garbage dumpsters

An estimate was $10,000 to do this with volunteer help

It was suggested we proceed with a plan and refine the estimate.

It was the general opinion that the beautification would help upgrade the general church appearance and make rental of the church and the hall easier. In connection with hall rental, Pippa was to investigate with the fire department the maximum occupancy of the hall.

Brian suggested we investigate propane heaters for the bathrooms.

Church hall rental was discussed and a fee of $1000 for hall and church rental was suggested and approved (Brian motioned, Pippa seconded), with a $400 fee for the church alone. Also, discussed was the rental starting on Friday so that the wedding party would have time to setup decorations in the hall. The following things also needed to be addressed:

Price for hall rental by members

Cleaning and breakage deposits

Set of rules for liquor and music

Hours of operation

Liability insurance

Garbage removal

The Treasurer’s Report was given by Gerry. It stated the pledges were ahead of the budget forecast. The overall year to date numbers indicates that the income is $$2,021 ahead of budget YTD and expenses were $1,198 less than budget YTD. The overall performance to date is $ $3,235 ahead as of end of Feb.2007.

Discussion of the pledge drive was discussed. A letter draft was presented along with the estimate for 2007-2008 budgets; and it was decided that $115,000 should be the goal of the drive. Letters and sign up material, along with recommended attachments, would go out the week of March 12th.

We then discussed the fire hydrant and decided to go ahead with digging of the trench and installing the hydrant. Fern was to ask for Brook’s help in layout. Fern also indicated we should finish the bathroom project and some other things before we start any new activities.

Fern indicated a monthly gift of $100 per month for the food pantry has been received.

Wes indicated he would help John (Fern’s son) install the new door for the bell tower.

Jim Bowen agreed to look into chairs for Whitaker Hall.

Easter cleanup was scheduled for March 31st. Jim will draft an E mail to go out to members and it would also be announced in church. In addition, it was decided that there should be better organization in the cleanup and it was anticipated it could be performed in a half day.

An update on the Harvest Festival was given by Jim Bowen. Pippa suggested that the clothes part of the Festival should be investigated for reinstatement. It was agreed this should go back to the Women’s Group for a decision. Also discussed was the idea of using 4 pole shade tents (like those used at farmer’s markets) in place of the 2x4 booths. Jim, Maire, and Wayne will investigate costs.

Harvest Festival is planned for September 22, two other work days are planned for the 2 weekends preceding the Festival and they are:

Sat September 08 – pullout the 2x4’s for the booths and check for damaged lumber and get replacements.

Sat September 15 – Booth Setup.

The April Trustees Meeting is scheduled for Monday April 09 at Pipa’s house at 7pm.

The meeting adjourned at 9:30 P.M.

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