SKYLAND CHURCH TRUSTEES MEETING

Whitaker Hall Dec. 14, 2006 7:00 PM

The formal TRUSTEE MEETING was opened with:

A prayer

Review of the agenda.

Minutes were approved as submitted

The Treasurer’s Report (Gerry Alonzo) was given, stating the pledges were even with the budget forecast. There still remains some minor problems with the new accounting system (Quick Books), but overall we are making progress. In addition, Gerry gave us the status on:

The kitchen project which showed we have spent $81,191.57, with almost all bills received.

Additional kitchen information;

Fern indicated the rest of the cabinet faces, etc. would be installed the week of Dec. 18th. Gene Geist indicated the kitchen functioned very well during the pancake breakfast with the exception of the fire alarm in the kitchen which repeatedly went off. Recomendation was either to shoot it or move it!

Old Business:

Housekeeping

Cleaning of church grounds was done as planned on Saturday Dec. 2nd

Hall rental

Paula Leary gave us an idea of rental rates and some of the rules we need to have adopted to insure that the church does not get into areas of liability. She proposed that we consider three rates:

A)… Grandfathered events like AA, etc which would essentially be an accommodation that could be paid as a donation rather than rental.

b)…A moderate rate for those community activities

c)…A higher rate for outside events like weddings

There was discussion of the rates and a proposed rate of $250 for the “c” category. There was a thought that maybe that was too low and Jim Bowen would check other churches and contact caterers for some comparative numbers.

In addition, there was considerable discussion about an alcohol policy. It was established that we would allow beer and wine, but no spirits

(Alcoholic that is)

Paula had a document that gave us an idea of what we might have for a policy that covered alcohol, housekeeping, deposits, etc that would establish rental conditions. There was also recommendations we check with insurance companies to price a one event liability policy.

Jim Bowen agreed to work with Stephen and Paula to finalize a policy to be presented to the Trustees.

Handicapped bathroom was not discussed as Patricia Wood was unable to come to the meeting.

Mail delivery

Brendan gave an update on the postal problem

Because we have a P.O. Box, the post office has not delivered to us when the address is not accompanied with the Box Number.

In theory they should deliver to the box or the address, but in fact they do not deliver to the address. Brendan was going to check further, but urged that we use the P.O. Box on everything we print as the mailing address.

New Business

Budget

Jim Bowen presented a preliminary budget based on last year. We discussed the budget process and determined with one deduction of $100 on the SBA loan it could go as written, at $28,200 v.s. $25901 for last year.

There will be discussion at the Council Meeting on Dec 19th of the budget procedure and preliminary budgets presented

Other tasks.

Hang the picture over the fireplace

Wire the exit signs

Add door stop to the kitchen door

Have someone available when Surfnet comes to install the new antenna

Clean area behind the garbage bins.

This was discussed but we need more information on what needs to be cleaned (i.e. does that include removal of the concrete from that area or not?) It was felt perhaps this could be part of Spring cleaning.

Building a retaining wall and fence to hide garbage and make the parking lot look better.

It was agreed that we should consider this as a project but we need more information, like a plan.

Bell tower

It was agreed that we should buy a new door and install it. Larry indicated he would help direct an effort to stucco the base of the bell tower. In addition, it was suggested we blacktop the area around the base and not try to grow plants there. No decision was made pending estimates of cost.

Welcome packet

No discussion was held on this item

Clean-up

Try to schedule another clean up day in the early part of next year

Lock on the upstairs is needed to keep vandals out

Larry discussed the by-law changes and this will be a major topic for the Dec.19th meeting prior to presentation to the congregation at the annual meeting.

A prayer was given and the motion for adjournment was made.

The meeting was adjourned at approximately 9:00pm.

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